Letter of Recommendation Instructions

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If you've already successfully requested a letter of recommendation, then you're ready for the next steps. (If not, please go here and follow the instructions to request a letter.) I’m excited to work with you.

Here are a few things that I’ll need from you to move forward. Please send via email! If you send snail mail to MUIH, I will not receive it until the next time I am on campus. I am only there every 1-2 months. I cannot begin writing your letter(s) until I have the following pieces of information:

  1. Your MUIH transcript (unofficial is fine)
  2. Your CV
  3. A sample assignment or paper from my course that demonstrates your strengths as a student
  4. A copy of all required forms for the application. Please make sure you have filled out and signed your portion before sending them to me. Waiving the right to view the recommendation means that the reviewing committee will put more weight on the letter; I strongly recommend doing this.
  5. A chronological list of what you need from me, when it is due, and where I should be sending it. This should include the names, mailing addresses, urls, etc. so that I have everything I need to complete the letter(s) organized into one list. Clearly indicate the due date for each request.

Sending Reminders

I will email you when your letter has been submitted or sent.

If you have not heard from me, please email a reminder 2 weeks before each due date. Send another reminder 1 week before the deadline if you haven’t received a confirmation email, and a final one the day before the recommendation is due. I rarely wait until the last minute, and depending on my schedule I may have to do so. Keep sending reminders until I have confirmed that your letter has been sent or submitted. I do not consider reminder emails bothersome at all!

Also, if you decide NOT to apply for the position/program/qualification, please let me know this as soon as possible.

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Wrapping Up

Remember that everyone writing letters of recommendation for you is taking extra time out of his or her very busy schedule, usually at a hectic time of year. It is your responsibility to make the process as easy as possible for your writers. Thank you notes are not a bad idea, either!

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Closing the Loop

I would love to know whether you wind up getting the job, being accepted into the program, etc. It is one of the best parts of my job to find out that a former student for whom I’ve written a letter has been accepted into a graduate program or hired for a dream job. Whether you do or don’t land the position/get the credential/get accepted, I may be able to facilitate connections, refer you to others who can help you move forward and so forth, so please stay in touch and let me know what you’re up to and where you are.

Good luck!